The difference between a task stuck on the TODO list and one on the way to the DONE list is whether anyone is DOING it!!! This is the page is where those committments are made and progress happens.
To move a Task here from the TODO list requires an action plan - committments by specific people to do specific things by specific dates.
These are active tasks of the Buildings & Grounds Committee which is organized as a steering committee and four working groups, described in UUBG-035 Organization: UUFSD B&G Committee.
Each heading consists of a Task ID number (TID-TTT) followed by the Task Title. The TID-TTT is linked to the task's entry in the UUBG-053 Tasks: Master Index. The Task Title is linked back to the table of contents above, like a normal UUBG document heading.
These are task action plans for the Steering Committee whose ongoing responsibilities are described in UUBG-036 Organization: Steering Committee. Listed in descending TaskID order (newest task first).
| Anne Larocca (2008-Aug) [ ] |
Annually, the UUBG Steering Committee conducts a physical site review, looking for: new issues to be addressed, efficacy of recent efforts. Followup is to prioritize tasks and projects for the coming year. |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Stu Anderson [2008-05-25] |
Started site review - Main stairs, parking lot and street front. Discussion revolved around landscape issues due to the constituency of this group.
WHO: Anne Larocca, Caroline DeMar, Eleanor Batho, Greg Brown USE: 1 hour |
| Stu Anderson [2008-06-15] |
Continued site review - Classrooms, office, toolshed. Discussion revolved around structural & hardscape issues this time.
WHO: Anne Larocca, Caroline DeMar, Greg Brown, Ken Shultz, Russ Voge USE: 1 hour |
| Anne Larocca (2008-June) [ ] |
Schedule meeting to prioritize - Find date before end of July.
WHO: Site reviewers USE: phone & email |
| Anne Larocca (2008-July) [ ] |
Meeting - Prioritize UUBG Projects & Tasks for coming year
WHO: PARTICIPANTS USE: 2 hours |
| LEADER (DUE) [ ] |
ACTION - DESCRIPTION
WHO: PARTICIPANTS USE: RESOURCES |
| Anne Larocca (DUE) [ ] |
There are four outdoor closets on the east wall of the YRUU Building (aka Cathy Schepps Space). The north pair (toward the patio) are used and maintained by Sandy Hill Nursery. The south pair have a lot of Buildings & Grounds junk in them, mostly landscaping stuff, including pesticides. This is particularly distressing since they don't lock or even latch properly. |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Anne Larocca [2008-02-02] |
Moved hazardous materials - to toolshed.
USE: 2 hours |
| LEADER (DUE) [ ] |
Empty shelves - Clean them. Organize the stuff into labeled bins. Put hazardous materials on shelf in Janitor's closet (see task TID-044);
WHO: PARTICIPANTS USE: 3 hr; Closet door key from Patricia Weld. |
| LEADER (DUE) [ ] |
Fix closet doors - so they latch and lock
WHO: PARTICIPANTS USE: 3 hr; Closet door key from Patricia Weld. |
| LEADER (DUE) [ ] |
Use the space - Put some of the materials that are stuffed in and around the toolshed in here, instead.
WHO: PARTICIPANTS USE: RESOURCES |
These are task action plans for the Landscape Group whose ongoing responsibilities are described in UUBG-037 Organization: Landscape Group. Listed in descending TaskID order (newest task first).
| Greg Brown (2008-Jun) [2008-06-20] |
Greg Brown is concerned about both the trees there because the memorial wall project will cut into their roots from the west side. Cris Colb (potential contractor) suggested Greg talk to folks at Sunshine Nursery, which he did. Their (free) advice was to trim the tree 3 feet back in all directions to reduce its structural and nutrient load while the roots are recovering. |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Greg Brown (2008-06-20) [2008-06-20] |
Trim 2 trees - 3 feet back in all directions. Contract professionals to do this and to mulch the branches as well as the brush that Cris Colb is removing from the memorial wall area.
WHO: Anne Larocca involved in decision-making. USE: RESOURCES |
These are task action plans for the Hardscape Group whose ongoing responsibilities are described in UUBG-038 Organization: Hardscape Group. Listed in descending TaskID order (newest task first).
| Stu Anderson (2008-Aug) [ ] |
The section of rock wall to the right of the stage of the amphitheater, just below the speaker pole was constructed in 2006. Several of the rocks, particularly on the top row are loose and constitute a hazard for kids who like to crawl around and sit on them. These need to be cemented firmly in place using an adhesive mortar mix. |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Greg Brown [2007-11-11] |
Put up yellow hazard tape - to keep kids off during Sunday Services
USE: 0.5 hr; Hazard tape |
| Stu Anderson (2008-Jul) [ ] |
Test with existing mortar mix - Use up the bag in the Shed. See how it goes. Determine how much to buy.
USE: 1 hr; Mortar in toolshed |
| Stu Anderson (2008-Aug) |
Finish the job - Buy more mix, finish rocks. Remove tape.
USE: RESOURCES |
These are task action plans for the Structures Group whose ongoing responsibilities are described in UUBG-039 Organization: Structures Group. Listed in descending TaskID order (newest task first).
| Robin Mitchell (2008-August) [ ] |
The floodlights on the outside of the Kitchen / Nursery building are on various light and motion sensors, several of which do not seem to work well. The lights on the north side tend to be left on all the time and are switched (only?) at a breaker buried in a broom closet. The conduit for these lights runs along the top of the building, right where Ken Schultz is about to put gutters (TID-083 Combat Mold & Mildew @ Nursery). Take all the lights down. Revise the control scheme, rewire and re-install conduit just below the new gutters. |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Robin Mitchell (2008-June) [ ] |
Analyze and redesign - Diagram existing system. Design new system - may be simpler now that CFL floodlights run on 40 Watts rather than 150 W. Document the system with schematic diagrams, mechanical sketch of installation and bill of materials.
WHO: With Steve Bartram & Stu Anderson USE: RESOURCES |
| Robin Mitchell (2008-July) [ ] |
Buy and install new system - Per new design.
WHO: With Steve Bartram & Stu Anderson USE: $100 materials |
| Ken Schultz (Nov) [ ] |
When it rains hard water gets into the kitchen. There is a musty smell in the Nursery. The roof doesn't leak per se, but runoff from the flat roof gets into openings in several walls. Ken proposes solving these problems with flashing and gutters. This addresses much of PID-014 Project: Repair Leaking Kitchen Roof. Robin Mitchell & Stu Anderson will move the conduit that is in the way (see TID-111 Fix Floodlights @ Core Area). |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Ken Schultz (July) [2008-07-12] |
Add drip flashing - Get ~100 feet of paintable white vinyl-coated steel “drip edge” flashing and push one edge up under the roof flashing on all four sides of building. Secure with small screws at ~3’ spacing.
WHO: PARTICIPANTS USE: ~$50 materials |
| Ken Schultz (July) [2008-07-12] |
Add gutters - Get ~75 feet of paintable white plastic or steel gutter and install on west, south and east sides. North side over patio has an overhang, making gutter unnecessary. Put 2 downspouts on south side into dry wells dug into the flower bed.
WHO: PARTICIPANTS USE: ~$250 materials |
| Ken Schultz (Oct) [ ] |
Door flashing - Add 4’ of larger “drip edge” flashing over nursery door.
WHO: PARTICIPANTS USE: $4 materials |
| Ken Schultz (Sept) [ ] |
Fix or replace door - Door sags terribly (1" over 30"). Determine whether it can be fixed by glue, screw and clamping. Can Emily live without the door for a few days?
WHO: PARTICIPANTS USE: RESOURCES |
| LEADER (Oct) [ ] |
Fix or replace doorknob & lock - Lock is difficult. See TID-071 Fix Door Locks @ Office & Kitchen and TID-034 Fix Lock @ Chair Storage Closet & Kitchen. Bill Higdon (Sandy Hills parent and contractor) also talked about adding a security flange to the knob like we have on the audio closet under the Palmer Library.
WHO: Stu Anderson USE: RESOURCES |
| Ken Schultz (Oct) [ ] |
Replace door frame - Remove trim pieces and set aside. Remove rotted door frame and inspect wall framing beneath. ?Treat with fungicide? Determine best method of flashing into the wall. Install new door frame (or prehung door). Paint frame and/or door.
WHO: PARTICIPANTS USE: ~$30 door frame, ~$600 prehung door |
| LEADER (DUE) [ ] |
ACTION - DESCRIPTION
WHO: PARTICIPANTS USE: RESOURCES |
| Allan Sohl (2008-Aug) [ ] |
Several of the doors of Founder's Hall don't latch properly. Some of the catches are loose. Bottom latch doesn't slide up on the floor catch. The beveled piece is blocked by a flat piece. What's going on? Mechanisms need adjustment (or replacement?) |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Allan Sohl [2007-11] |
Replaced several screws - with new ones and found that they held the latches to the door frame.
USED: 1 hr; Stainless screws, Basic tools. Engineering aptitude. |
| Allan Sohl [2008-02] |
Download manuals from internet - Von Duprin Model 2227 Surface Vertical Rod Device; Norton Unitrol Models UNIJ8300, J8301, J8500, J8501 door stop/closers. Hard copies now in Stu's TID-029 file folder. Allan did more adjustments. |
| Allan Sohl (2008-Aug) [ ] |
Adjust doors - Adjust remaining doors.
USE: RESOURCES |
These are task action plans for the Furnishings Group whose ongoing responsibilities are described in UUBG-040 Organization: Furnishings Group. Listed in descending TaskID order (newest task first).
| Eleanor Batho (2008-Aug) [ ] |
There are hazardous chemicals in the toolshed (see TID-008) and the YRUU closets (see TID-043). Build a shelf for them up high in the back of the Janitor's closet underneath the Palmer Library. This is the closet to the left of the Men's bathroom. The shelf should will be about 1' wide, 4' long and 14" down from the ceiling. See Stu's pencil drawing number: TID-044. |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Stu Anderson [2007-12-06] |
Buy Materials - Buy eye-bolts with 1/4-20 thread and eye-hooks with 1/4" wood screw thread. Scrounge a few feet of swag lamp chain.
USE: $10 |
| Eleanor Batho [DONE] |
Prep closet area - Find joists in ceiling. Determine number of support chains and eye-bolt locations in ceiling above front edge of shelf. Drill pilot holes and screw eyebolts into ceiling. Determine corresponding eyebolt locations in shelf. Add to drawing #TID-044.
WHO: Stu & Eleanor USE: 1 hr; Eye-bolts with wood thread; Drawing #TID-044, stud finder, hammer, drill, 1/8" wood bit |
| Eleanor Batho [DONE] |
Make shelf and stiffener - from scrap 3/4" plywood near the shed. Glue and screw stiffener to bottom rear of shelf. Drill holes in shelf for support chains. Drill holes in stiffener for screws into wall anchors. Prime and paint shelf.
USED: 2 hr; Drawing #TID-044; Primer and Shadow white paint from shed, roller |
| Eleanor Batho [2008-03-09] |
Attach chains - Make ? matched lengths of support chain each about 12" long. Crimp one end of each chain to a 1/4-20 threaded eyebolt for the shelf, crimp the other end of each through the eyebolts on the ceiling. Attach shelf to the eyebolts at the ends of the chains using 1/4-20 washers and nuts. Adjust nuts so about 1/2" of thread projects below bottom of shelf.
WHO: Eleanor & Stu |
| Niel Lynch (DUE) [ ] |
Bolt shelf to wall - Hold the rear edge of the shelf (the stiffener) against the wall so it is level end to end and even with the front edges supported by chains. Mark the wall anchor locations through the stiffener holes onto the concrete wall. Drill holes for anchors using masonry bit. Install anchors. Screw mounting screws through stiffener into anchors. Adjust chain eyebolts for uniform tension supporting shelf.
USE: 1 hr, Big drill & mortar bit, Wall anchors |
| Eleanor Batho (DUE) [ ] |
Move hazardous items - from toolshed.
WHO: with Anne Larocca |
| Niel Lynch (2008-August) [ ] |
Reglue (and screw?) the picnic tabletop boards in place and tighten the hardware. Take care not to pierce nor split the boards. See UUBG-034 Task: Restain Picnic Tables & Benches / To Do |
| Leader(Due)[Done] | Action - Description / Participants / Resources |
| Allan Sohl [2008-03-06] |
Design meeting - Allan recommended bracing the legs with standard furniture hardware so a machine screw can really tighten up the joints. We agreed on this approach.
WHO: Lou Gutierrez, Niel Lynch, Stu Anderson USE: 1 hour |
| Niel Lynch (DUE) [ ] |
Buy materials - Identify and buy 100 sets of leg joint hardware. Commercial quality Liquid nails, 600 1" stainless wood screws.
USE: $200 |
| Stu Anderson (DUE) [ ] |
Build jig - to cross drill the hole for the joint hardware.
USE: Sample hardware; Scrap Wood; "Portalign" drill press |
| LEADER (DUE) [ ] |
Install hardware - Lay out canvas tarp on bricks. Stage tables and benches as for cleaning (UUBG-034 Restain Picnic Tables & Benches). Remember to get the benches that are at the library (there are 17 tables and 32 benches, total). Flip over for access to legs. Remove existing wood screws. Cross drill leg holes with jig. Install new hardware in legs, tighten the new machine screws. Flip upright, pop out loose boards on top. Glue down loose boards with Liquid Nails and screw all top boards in place with stainless steel screws.
WHO: 3 people USE: 3 hours |